Secure Ways for Your Business To Move Dropbox to Microsoft 365

Security is one of the top priorities of businesses during cloud office data migration. If your organization has planned to transfer files from Dropbox to Microsoft 365, it can be challenging and prone to risks. Implementing the right strategies and methodologies is the key to safely moving data from the source to the destination cloud.

Check out some of the secure ways to perform Dropbox to Microsoft 365 migration and protect your business data from unforeseen threats.

Choose a Reliable Cloud Office Migration Partner

Selecting the right cloud office migration service provider is paramount for your data transfer from Dropbox to Microsoft 365 (OneDrive or SharePoint Online). The migration’s speed, efficiency, and safety are directly proportional to how versatile and powerful the migration tool is.

Opt for reliable and renowned migration tools provided by a service provider with in-depth industry knowledge and experience. Your shortlisted tool must have all the technical capabilities and security measures that ensure an error-free and safe data transfer.

Assign Permission Levels Only to Authorized Users

Maintaining strict permission levels safeguards your business data from threats or risks. Security experts recommend implementing the principle of least privilege when granting access control to files or folders.

For example, the internal migration team must assign only the minimum permission level, like read-only access. It prevents malicious attackers from hacking data using the lowest permission levels. You must share the next-level permissions, like editing files, only with concerned users if required and later revoke them after they complete the task.

Security Measures

Your team must ensure your finalized migration tool has the best security features to protect your organizational data. Verify whether it has strong data encryption at rest and in transmission and robust cloud authentication protocols to eliminate the risk of data loss during Dropbox to Microsoft 365 migration.

Also, invest in migration tools with real-time monitoring features to observe the data transfer for any suspicious activities.

Data Backup & Recovery Strategy

Your company can face migration failures or data corruption despite proactive safety measures. Your team must always have a data backup before initiating the Dropbox to Microsoft 365 migration. In addition, plan and devise a rollback mechanism to revert to the latest point in migration to retain the original state. Your company’s comprehensive recovery strategy should ensure business continuity without hampering daily operations.

Post-Migration Validation

Conduct a post-migration validation to understand if the migration has succeeded with no complications using migration reports. Compare the source data volume with the destination data and check for specific error messages. If found, identify the cause of the problem, fix the issues, and conduct an incremental migration to capture the latest changes.

Manual Data Integrity Checks

Even if you have automated processes to monitor the migration using advanced tools, manually check random records in source files and compare them with the destination data. This method adds a human touch to add an additional layer of security with nuances that an automated tool cannot capture.

Conduct a POC or Pilot Run

To explore the security features of your chosen migration tool, your organization’s internal IT team must conduct a POC migration or a pilot run. Test and validate the tool using sample records rather than directly migrating the entire data.

This can be an opportunity to make iterations to rectify errors or issues to achieve a successful Dropbox to Microsoft 365 migration.

Prioritizing security as an integral part of data migration can be highly beneficial for businesses. CloudFuze is a prominent cloud office migration partner that offers the best security measures and follows migration best practices to move Dropbox to Microsoft 365 (and other clouds like Google Drive to SharePoint Online, Egnyte to OneDrive, etc).

Be Prepared to experience safe and efficient data migration with CloudFuze.

Contact CloudFuze’s migration team to know more.