Microsoft 365 to Google Workspace Migration: 7 FAQs

Migration from Microsoft 365 to Google Workspace, previously G Suite Business, is a mission-critical transition that requires huge planning. The following list contains some of the most frequently asked questions that will address the key aspects of this very migration process.

1. Why Migrate from Microsoft 365 to Google Workspace?

There can be several reasons why organizations may want to migrate:

• Cost-effectiveness: Google Workspace can help improve the cost efficiency of small, medium, and large companies.
• User-Friendly Interface: Google applications, such as Docs, Sheets, Slides, are found to be more intuitive by many.
• Collaboration Features: Allows real-time collaboration to be used for better teamwork and productivity.
• Integrating with Google: Seamless integration with Google’s suite of features, such as Google Drive and Google Calendar, allows for smooth workflow.

2. What can be migrated?

Microsoft 365 to Google Workspace migration usually includes the following:

• Files: Migration of files and folders from OneDrive and SharePoint Online to Google Drive and Shared Drives.
• Chat: Migration of chat messages along with history and metadata.
• E-mails: E-mails need to be transferred from Outlook into Gmail.
• Contacts: Migration of mailboxes, calendars, and user contacts stored in Microsoft 365.

3. What are the preconditions of migration?

Before switching from Microsoft 365 to Google Workspace, ensure that:

• Admin Access: You need administrative access to both accounts.
• Domain owner verification: This is verification for the domain owner, done for Google Workspace.
• User Provisioning: Provision all users in Google Workspace with the proper licenses assigned.
• Data Backup: The crucial data should first be backed up before proceeding with the migration.

4. How do I start my Migration process?

Migration processes usually involve:

• Setup your Google Workspace: Set up your account and verify your domain.
• Prepare Migration Tools: Choose a suitable cloud migration tool.
• Migration Plan: In this stage, the data that needs to be migrated is identified, and a timeline for it is documented.
• Execute Migration: Carry out the migration by following the screen actions given via the tool in order to do the data transfer.

5. What kind of migration tools are available?

You can choose between Google’s tool and third-party migration tools:

• Google’s Migration Solutions: Migrate emails, contacts, and calendar items from Microsoft Exchange or Office 365 with Google’s migration solutions.
• Third-Party Tool: A few solutions have developed advanced features in migrating volumes of data.

6. What are the possible limitations of the migration?

Yes, with the following limitations:

• Data Loss Risks: Some types of data, like shared calendars, might not migrate in a perfect format.
• Email Size Limitations: Larger emails may need special handling to migrate.
• Migration Cycles: The process may take some time, making it important to plan a proper timeline.

7. How do I handle user training after the migration?

Training after migration is imperative:

• Provide Resources: For guides and training materials that will help users in Google Workspace.
• Conduct Workshops: Conduct real-time sessions with a lot of learnings and questions.
• Ongoing support could be provided through a facilitated support system.

CloudFuze is an all-in-one, advanced solution for organizations looking to migrate from Microsoft 365 to Google Workspace. As the choice for migrating Microsoft 365 with the best-of-class tool, CloudFuze delivers seamlessness, security, and swiftness of migration with high-class data integrity and user experience.

Key Features of CloudFuze’s Migration Tool

• Data Migration: Complete migration of users, chat, emails, files, and folders in Microsoft 365 to Google Workspace, ensuring that all kinds of data are mirrored accurately, such as documents, spreadsheets, presentations, and more.
• Preservation of Permissions and Metadata: Preservation of internal and external sharing permissions, timestamps, file versions, hyperlinks, and more during the migration process to completely preserve collaborative workflows post-migration.
• Chat Migration: Migration of channels and chat messages along with preservation of chat history, channel admin and members, metadata, and attachments.
• Managed Migration: CloudFuze provides fully managed migration services to extend dedicated support for any organization in its migration journey. From the very stage of planning to execution, a team of experts assists in developing a tailored migration strategy that would meet organizational needs.
• Optimum Security Protocol: The security aspect is considered to be the topmost priority in a migration event. CloudFuze uses OAuth 2.0 for secure cloud authentication, API calls are made to transfer data, and RSA 2048 encryption is followed to protect data integrity. The tool also follows the strict standards laid down, such as SOC 2 Type 2 and GDPR.

Why Choose CloudFuze?

With a track record for cloud migrations across all platforms, CloudFuze can be considered an unmistakable cloud migration partner of repute by any organization that wishes to transition smoothly from Microsoft 365 to Google Workspace.

With this tool, critical metadata and sharing permissions are preserved, allowing users to continue their work with the least disruption. Besides, the approach of a managed service makes the overall process less complex by releasing IT resources to focus on other strategic priorities.

Conclusion

Migration onto Google Workspace from Microsoft 365 can be quite challenging; however, with the right approach and tool, companies can make sure that this transition is seamless. Advanced migration solutions, such as CloudFuze, make this process seamless by ensuring accurate replication of your data, keeping critical metadata at its actual value, and setting robust security. Perform your company’s migration today!