Email Migration Planning Guide for IT Managers
There are many reasons why businesses want to switch their email services. This may include consolidation, upgradation, or better collaboration and communication. Whatever the reason, IT managers must have a well-thought-out plan to carry out the complex and challenging business email migration seamlessly.
This article outlines the key strategies that help IT managers plan their email migration to run smoothly and efficiently.
- Assess the Data to be Migrated
Early in the planning stage, you should identify the data you need to migrate. Also, this will help you estimate the timeline since the size and number of items to migrate often determine how long your migration process will take.
Your email migration may include inboxes and folders, contacts, calendars, tasks, notes, and events. Deciding what features and how much data to move will help you allocate the necessary resources and plan for the migration.
2. Choose the Right Email Migration Tool
Many email migration tools are available, but no two tools are the same, and choosing a reliable tool is difficult for IT managers. Check the below factors when selecting an email migration tool:
- Compatibility with the source and destination email services
- Maintains Folder Hierarchy and Metadata
- Migrate calendars, contacts, tasks, attachments, documents, messages, etc.
- Customized migration approach based on your business requirements
- Supports delta migration
- Ensures no data loss and downtime during migration
3. Perform Pilot Migration
It is recommended to carry out a pilot migration before moving all accounts simultaneously. Assess the migration process with sample data and identify the potential issues that may arise. This helps to refine your strategy and migrate your business-sensitive data seamlessly and securely.
4. Have a Backup Plan
When planning for email migration, ensure all your data is backed up. Despite meticulous planning, you may encounter issues during migration. By creating a data backup plan, you can restore the source cloud data if it is lost or corrupted.
5. Post-Migration Analysis
Once the migration is completed, verifying if all the emails, including all the other features, are migrated accurately is crucial. This can be done by comparing the data between the source and destination email platforms.
Once all your emails have been migrated successfully, users can start using the new email service without interruption, increasing collaboration and productivity.
CloudFuze’s email migration service helps businesses migrate to Gmail and Outlook. Schedule a live demo and test the tool functionalities in real time.
